Step 1
Requirements Analysis
All case studies
fame-tec - Digitalizing Industrial Fluid Monitoring
Impact We Have Created Together
- 35% fewer support requests
- 50% less documentation effort
- 24/7 machine status access
- Faster issue resolution
When We Joined
We joined at the idea stage and supported the project from workflow analysis through system deployment and internal distribution.
Who This Is For
Companies building operational platforms for managing physical assets with mobile execution, offline capability, and real time status tracking.
Duration:
3 months, Partnership ongoing
Tech stack:
734
Views
Our role
End to end system development with responsibility for concept, design, implementation, and internal rollout.
Yunus-Emre Akarca
CEO
- Idea
- Solution
- Key components
- Development Process
- Technology & Integration
- Main Features
- Main Challenge
- Advice We Give
- Most Special Step
Our role
End to end system development with responsibility for concept, design, implementation, and internal rollout.
Idea
fame-tec is a fluid management company responsible for maintaining liquid conditions in on site industrial machines.
Manual processes made it difficult to track machine status, detect issues early, and document maintenance reliably.
The idea was to replace paper based workflows with an automated digital solution that allows employees to access machine data instantly, update fluid values on site, and give customers transparency into the condition of their machines.
Reducing manual effort, preventing errors, and improving operational control were the core motivations behind the project.
Solution
We built a comprehensive IT solution consisting of a mobile app, web app, and admin panel.
Machines are registered in the system and assigned QR codes that link directly to their digital records.
Employees use the mobile app to scan machines, view liquid history, and update status values on site, even offline.
Customers access a dedicated panel to monitor their machines, while automated reports and status indicators provide continuous visibility and control across the entire system.
Key components
Development Process
Step 2
Concept and Design
Step 3
Implementation
Step 4
Quality Assurance
Step 5
Internal Distribution
We worked closely with fame-tec to understand machine workflows, maintenance routines, and operational constraints. Use cases and system requirements were defined collaboratively.
User flows and system architecture were designed using the C4 method. Low fidelity prototypes in Figma helped validate interactions between mobile app, web app, and backend.
The mobile app, web app, admin panel, and APIs were developed with a focus on stability, maintainability, and secure data exchange. Error handling and role based access were implemented throughout.
More than twenty use cases were tested across platforms, including offline and error scenarios. End to end testing ensured reliable operation under real world conditions.
The mobile app was deployed via Apple Business Manager for controlled internal distribution. Infrastructure was finalized for production use.
Technology & Integration
Technology
Product Design
Figma for product redesign and design systems.
Web App
Laravel-based server-rendered web application using Laravel templating.
Mobile Apps
Flutter for iOS and Android using a single codebase.
Back-End
Custom back-end development for business logic and integrations.
Admin Panel
Custom admin panel for managing the entire platform.
Integrations
- QR Code Generation
- Email Reporting
- Offline Support
Main Features
QR Code Based Machine Access
Each machine is assigned a unique QR code generated in the admin panel and attached to the production line.
Employees scan the code using the mobile app to access machine details, liquid history, target values, and contact information instantly.
This removes manual searching and ensures accurate identification on site.
Machine Liquid Status Monitoring
The system tracks liquid values and compares them against predefined target ranges.
A clear color coded status system indicates whether values are acceptable, tolerable, or require action.
Employees and customers can review current status, historical entries, and timestamps at any time.
Offline Workflow Handling
The mobile app supports full offline usage.
Assigned machines and recent data are stored locally, allowing employees to search machines, review details, and add status reports without connectivity.
Entries are synchronized automatically once the device reconnects, ensuring no data is lost.
Manual Status Reporting
Employees can manually enter and adjust liquid values, notes, and observations.
The system prevents incomplete submissions and allows review of previous entries.
This ensures consistent documentation even in exceptional situations.
Customer Panel and Reporting
Machine owners access a dedicated customer panel to monitor all machines, view status indicators, and export reports as PDFs.
Automated email summaries are sent daily, keeping customers informed without manual effort.
Main Challenge
The biggest challenge was designing a reliable offline workflow for environments where internet access is often unavailable.
Employees needed to continue working without interruption while ensuring data accuracy and consistency.
We designed a solution that downloads relevant machine data to the device, stores new entries locally, and synchronizes them safely once connectivity is restored.
Keeping this process simple and error proof was critical to avoid missing or conflicting updates.
What We Learned
We learned that offline first design requires clear data ownership and synchronization rules.
Simplicity in user flows prevents costly errors in operational environments.
Why This Matters for Our Partners
These learnings help partners build systems that work reliably in real world conditions. They reduce operational risk and ensure continuity even when infrastructure is limited.
Our Advice
If your product is used in environments with limited connectivity, design offline workflows as a core feature, not an exception. Reliability drives adoption.
Most Special Step
The most special part of this project was designing and implementing a truly offline capable operational system.
Employees can continue scanning machines, reviewing data, and entering liquid values without worrying about connectivity.
Local storage, synchronization logic, and clear user feedback ensure that no data is lost and no steps are missed.
This capability transformed the solution from a digital tool into a reliable everyday companion for on site work, showing how thoughtful offline design can fundamentally improve operational efficiency and trust.
Behance
Yunus-Emre Akarca
CEO
5.0
The solution replaced manual maintenance tracking with a digital, easy-to-use system. Reports can now be created and shared instantly, improving transparency for customers. Delivery was structured, and the collaboration felt dependable throughout.
Other References
Every successful project leaves behind measurable results and a clear path forward.
The references below show how we work, what we deliver, and the outcomes our partners achieve with us.
Website
Web App
Back-End
Checkwerk - From Paper Forms to Digital Processes
Sven Beuck
CEO, SaHeGa Service GmbH
Twenty years in the crafts industry and fifteen years of running a company meant daily customer visits, inspections, and extensive paperwork.Paper forms for commissioning, maintenance, documentation, and signatures were deeply embedded in everyday routines.Over time it became clear that these processes were slowing work down and creating unnecessary friction.The idea was simple in theory but ambitious in practice: replace paper documents with digital checklists, manage customers, products, and service orders in one system, and create a solution that truly fits how craftsmen work in real life.
250%
faster documentation
Read case study
Strategy
UI/UX
E-Commerce
Shopify
Back-End
Unico Swiss - An E Shop Made of Steel
Tobias Siegenthaler
CEO, ETTER & CO. AG
Unico Swiss is a Swiss manufacturer known for premium outdoor furniture and handcrafted fire bowls built to last.Until recently, sales were handled mainly within Switzerland through local channels and a small self built online shop.With growing demand and a clear vision for global expansion, the company needed a new e commerce solution that could replace the old system, integrate seamlessly with ERP and CRM processes, and support international growth.The goal was not only to sell products online, but to create a digital shop that reflects the quality, individuality, and craftsmanship of the brand while enabling sustainable revenue growth.
30%
increased conversion
Read case study
Frequently Asked Questions Before Collaboration
Vitec replaced manual industrial fluid management for fame-tec with a connected system linking machines, employees, and customers via QR codes and real-time tracking.
Support requests dropped 35% and documentation effort fell 50%.
Vitec took end-to-end responsibility from concept and design to development and ongoing support. Mobile and web apps, backend, and admin panel with QR-code workflows and real-time status tracking.
Yes. Vitec builds an industrial IoT solution end to end for startups and established companies - from strategy and design to development and long-term support. fame-tec is one example; we can do the same for your product.
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